Career & Recruitment Services Administrator


Effective January 2018

The Council of International Schools (CIS)

The Council of International Schools (CIS) is a nonprofit membership organisation providing services to schools and higher education institutions globally that share a commitment to high quality education, and a desire to provide students with the knowledge, skills and abilities to pursue their lives as global citizens.

CIS supports member schools to improve continuously, to access effective international educational practices, to gain recognition for accomplishments, to attract and select educational leaders and staff, to facilitate student connections with top universities around the world, and to provide a high quality international educational experience to globally-minded parents and students.


CIS serves a diverse learning community globally and believes it is important to embrace and incorporate diverse perspective within its team. CIS values and fosters generative dialogue as an essential aspect of leadership, holistically establishing and refining objectives. CIS holds high standards of leadership in order to attract, retain and develop high quality staff, as it believes that its success is dependent on the capabilities and commitment of its people.

CIS believes that compensation must be competitive within the markets and areas in which it operates, based upon individual performance, and fairly measured against well-defined objectives. CIS will promote from within, whenever possible and practical, and will delegate responsibility to build a strong organisation. 


The Career & Recruitment Services Administrator is based at the CIS office in Leiden, the Netherlands. The primary responsibilities are to provide administrative support for the team, reviewing and processing candidate applications and documentation in database and portal environments. Duties include: a) communicating with applicants and candidates to provide support and information about the international recruitment and selection process for international schools; and b) conducting and verifying reference and background checks of candidates, matching candidate skill-sets with positions listed for recruitment at member schools.


  • Process applications from candidates for teaching and leadership positions using up-to-date recruitment technology.
    • Review and process online applications and documentation, ensuring each candidate has an accurate, current and complete portfolio.
    • Review, collect and verify confidential references submitted by candidates’ referees and additional documentation to verify candidate quality.
    • Compile and update information on country-specific background check processes and assist candidates and schools as they complete the process.
  • Maintain on going communications with candidates during all stages of the application and selection processes, tailoring messages to provide appropriate guidance.
    • Guide candidates through the application process.
    • Counsel and guide candidates regarding CV development, interviewing tips, remuneration packages and event registration.
    • Ensure positions posted by member schools are clearly stated and up-to-date.
  • Record recruitment services fees and liaise with the accounting department to ensure timely invoicing.
  • Compile and maintain monthly recruitment reports.
  • Post and distribute vacancy announcements to prospective candidates, members and associates.


Education and Experience

  • Bachelor's or educational vocational degree required.
  • 2+ years of professional office experience is required; experience working within the field of education for a global organisation is preferred.
  • Data management proficiency.
  • International living or working experience desired.
Skills/key competencies
  • Technically competent; ease and facility with technology tools and platforms
  • Outstanding organisational administrative skills with keen attention to detail
  • Strong service orientation to support colleagues with discretion and diplomacy
  • Well-developed social, interpersonal and collaborative skills
  • Prioritisation skills and a focus on completion of work
  • Ability to manage confidential information in a professional manner
  • Disposition and understanding to effectively serve the needs of a multi-national organizsation
  • Ability to coordinate multiple projects simultaneously and to work to deadlines under pressure
  • Self-motivated, resourceful and a team player
  • Well-developed cultural perspective to bridge differences
  • Technically competent; ease and facility with technology tools and platforms
  • Well-developed and demonstrated English skills, both speaking and writing

Salary and benefits will be commensurate with the qualifications and experience required for the position. The successful applicant will be engaged as a full-time employee of CIS.

Particulars of the Search

Applicants who are legally authorised to live and work in the Netherlands are welcome to apply.

Applicants should submit a letter (in English) describing her/his fit and interest in the position along with an up-to-date curriculum vitae. The names, addresses and contact details of three (3) direct supervisors who have evaluated the applicant‘s performance should be provided. CIS reserves the right to contact referees for confidential statements.

Short-listed candidates will be asked to complete a written assignment responding to a set of guiding questions.

Preferred starting date: 1 January 2018

Applications and enquiries should be directed to Pauline O’Brien, Director of Career & Recruitment Services, at

Application Deadline

Deadline for receipt of application: Monday 27 November 2017

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CIS is a membership community working collaboratively to shape international education through professional services to schools,
higher education institutions, and individuals. Global citizenship is the centre of everything we do at CIS to support our members.
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